The Universities Federation for Animal Welfare (www.ufaw.org.uk) and the Humane Slaughter Association (www.hsa.org.uk) are two highly respected charities, based in Wheathampstead, Hertfordshire, that promote advances in animal welfare through science and education internationally. The charities share premises and some staff.
Job Description and Person Profile
Job Title: Finance Assistant (part time) UFAW & HSA
Term: The initial contract will be for one year, with a possibility
that it may be extended to a long term position.
Reports to: Charity Secretary
Salary: £20,865 – £25,511, pro rata, depending on experience
(these salaries relate to a 35 hour week)
Working Hours: 17.5 - 20 hours per week to be agreed.
Afternoons: (1pm – 5pm)
Status: Candidates should be eligible to live and work in the UK.
Evidence of this will be required.
Location: This position will be based in UFAW’s office at
Wheathampstead
Annual Leave: 25 days per annum pro rata (incl. office closure between
Christmas and New Year)
Ideal Start Date: ASAP
Closing Date: 4th January 2019
UFAW strives to be an equal opportunities employer and commitment to this process is expected.
Job Purpose:
UFAW AND HSA are seeking an Assistant to join its Finance/Administration team. The Finance Assistant will be responsible for a range of book keeping and administrative tasks and activities. Collating data and recording relevant financial transactions will be part of your daily routine, together with some more general administrative and office management tasks.
This role will have a close working relationship with the Charity Secretary, and Admin Officer, as well as building good relationships with various programme staff. We are seeking a well organised and methodical individual who enjoys working within a small team, who has flexible approach to prioritising and executing their duties.
The ideal candidate should have an affinity for maintaining and developing effective administrative and processing routines. This role suits someone who is very comfortable with numbers and a book-keeping role but also eager to contribute to broader financial and administrative work. The ability to work and communicate effectively with others so as to provide and receive required information and data is a must as well as having a methodical and proactive approach to work. Ideally, the preferred candidate will have experience in providing finance or administrative support duties in the past. Experience within a not for profit/charitable organisation would be a plus.
Person Profile/Specific Job Skills
- Essential Knowledge/Skills/Attributes
- Experience either within accounting or administration work in a small office environment
- Numerical competence
- Effective oral and written English skills
- Proficiency in Microsoft Word and Excel
- Experience with Sage 50 accounting software
- Understanding of basic accounting principles/double entry book-keeping
- Willingness to learn other software packages as required
- Good administrative and organisational skills and ability to keep documentation tidy and accessible
- High level of attention to detail and accuracy
- Ability to plan and organise tasks efficiently
- Ease in communicating with colleagues and third parties via email
- Ability to work independently and ask for clarification where needed
- Ability to communicate and to work as part of a team
- Comfortable in a working environment in which job responsibilities evolve as team needs change
Responsibilities:
Book-keeping
- Assisting with receiving and recording of supplier invoices, processing them within the accounting system and arranging payment when approved
- Processing and reimbursing staff and trustee expenses, including
- Verifying, checking supporting documentation for, and seeking approval of, staff and other trustee or meeting participants’ expenses claims. Resolving coding allocation issues
- Processing expenses claims transactions once paid
- Assembling, checking supporting documentation for, verifying and processing, staff credit card expenses. Resolving coding allocation issues
- Sales Ledger processes, including:
- Receiving and monitoring requests for issuing sales invoices
- Raising, recording and sending out sales invoices and processing the transactions within the accounting system
- Carrying out credit control procedures
- Assisting with payment and bank reconciliation tasks
- Providing support with other financial reconciliation tasks as required
General Tasks
Assisting with general office and administrative duties (such as, telephone answering, assisting in mailshot, franking post, stationery ordering and maintaining staff leave records, arranging staff travel)
Other
- Keep colleagues appraised of developments in own area as appropriate
- Fulfil requirements of internal staff management processes including performance reviews, supervisory meetings, etc.
- Other duties as may reasonably be requested by the Secretary or Chief Executive.